Effective Date: [Insert Date]
Last Updated: [Insert Date]

Intellect Preparatory Academy (“IPA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of students, families, employees, volunteers, donors, website visitors, and members of our community.

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit or interact with the Intellect Preparatory Academy website.

1. Information We Collect

Depending on how you interact with our website, we may collect information such as:

• Name
• Email address
• Phone number
• Mailing or physical address
• Parent or guardian information
• Student-related information submitted through admissions or program forms
• Information provided through contact, waitlist, registration, or inquiry forms
• Donation and transaction information
• Information submitted when applying for programs or requesting information
• Communications you send to us

We only request information that is reasonably necessary for the purpose for which it is collected.

2. Automatically Collected Information

When you visit our website, certain technical information may be collected automatically, including:

• IP address
• Browser type and version
• Device type
• Operating system
• Pages visited
• Date and time of visits
• Referring website
• General website usage information

This information may be used to maintain website security, understand website usage, troubleshoot technical issues, and improve our online services.

3. Cookies and Similar Technologies

Our website may use cookies and similar technologies to provide essential functionality, remember preferences, analyze website traffic, and improve the user experience.

Third-party services used on the website may also place cookies or similar technologies on your device.

You can adjust your browser settings to block or delete cookies. However, disabling certain cookies may affect website functionality.

4. How We Use Information

We may use personal information to:

• Respond to questions and inquiries
• Provide information about IPA programs and services
• Process admissions or enrollment inquiries
• Manage waitlists and registrations
• Communicate with parents, guardians, students, and community members
• Process donations or payments
• Provide requested services and information
• Organize school events and programs
• Improve our website and services
• Protect the security and integrity of our systems
• Comply with legal and regulatory requirements

5. Student and Child Information

Because Intellect Preparatory Academy serves students from Pre-Kindergarten through 12th grade, protecting information relating to children and students is especially important to us.

We may collect student or child information when parents or guardians voluntarily provide it through admissions, enrollment, registration, program, contact, or other school-related forms.

We use student information only for legitimate educational, administrative, safety, communication, and operational purposes, and in accordance with applicable laws and school policies.

Parents and guardians should not submit sensitive information through general website contact forms unless specifically requested through an appropriate secure process.

6. Information About Children

Our website is not intended to encourage children to independently provide personal information online.

Where information concerning a child is collected through the website, IPA seeks to do so in accordance with applicable privacy laws and appropriate parental or guardian permissions.

Parents or guardians who have questions about information collected concerning their child may contact IPA using the information provided below.

7. Photographs and Videos

IPA may publish photographs, videos, or other media featuring students, families, faculty, staff, volunteers, and community members for legitimate school, educational, promotional, or community purposes when appropriate authorization has been obtained.

Parents or guardians may contact IPA regarding applicable media permissions or concerns about the use of a student’s image.

8. How We Share Information

IPA does not sell personal information.

We may share information when reasonably necessary with:

• Employees, faculty, administrators, and authorized representatives
• Service providers that help operate our website and school-related services
• Payment processors and financial service providers
• Technology and hosting providers
• Professional advisers or contractors
• Government authorities or other parties when required by law
• Emergency services or other parties when necessary to protect health, safety, rights, or property

Third-party service providers are expected to handle information appropriately and only for legitimate purposes.

9. Third-Party Services

Our website may use third-party services such as:

• Google Maps
• Website hosting and analytics services
• Online forms
• Payment processors
• Email and communication services
• Social media platforms
• Video or media hosting services

These services may collect information according to their own privacy policies. IPA does not control the privacy practices of third-party websites and services.

10. Google Maps

Our website may display an embedded Google Map showing the school’s location.

When you interact with an embedded map, Google may collect information according to Google’s applicable privacy policies and terms.

11. Donations and Payments

If our website allows online donations, payments, or registrations, payment information may be processed by third-party payment providers.

IPA does not intend to store complete credit or debit card numbers on its website unless specifically stated otherwise. Payment information may be processed directly by the applicable payment provider.

12. Data Security

We take reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, misuse, alteration, disclosure, or destruction.

However, no website, online service, or electronic transmission can be guaranteed to be completely secure.

13. Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, to provide services, maintain appropriate records, comply with legal obligations, resolve disputes, and enforce our policies.

Retention periods may vary depending on the type of information and applicable legal requirements.

14. Your Privacy Choices and Rights

Depending on applicable law, you may have rights concerning your personal information, including the ability to:

• Request information about personal data we maintain about you
• Request correction of inaccurate information
• Request deletion of certain information
• Withdraw consent where processing is based on consent
• Ask questions about how your information is used

Some information may need to be retained because of legal, educational, administrative, safety, or recordkeeping requirements.

To make a privacy-related request, please contact IPA using the information below.

15. External Links

Our website may contain links to external websites, including educational resources, community organizations, social media platforms, and other services.

IPA is not responsible for the privacy practices or content of external websites. We encourage you to review the privacy policy of any third-party website you visit.

16. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our practices, services, technology, or legal requirements.

When we make changes, we will update the “Last Updated” date at the top of this page.

17. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the information we collect, please contact:

Intellect Preparatory Academy
415 N Franklin Street
Franklin, VA [ZIP Code]
United States

Email: [Insert Email Address]
Phone: [Insert Phone Number]